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Privacy Policy for the Turing Scheme

About the Turing Scheme

The Turing Scheme is a UK-wide scheme which provides funding for students and learners to take part in education and training opportunities across the world.

Who we are

The British Council and Ecorys UK are working together to deliver the Turing Scheme on behalf of the Department for Education (DfE). For the purpose of data protection legislation, the DfE is the data controller, the British Council and Ecorys UK are the data processors.

Where we obtain your personal data

The British Council and Ecorys UK obtain your personal data through the Turing Scheme website, through the Turing Scheme application form and the Live Reporting Tool.

How we use your information

The British Council and Ecorys UK will receive and process the personal data that you provide when completing the application form for funding, project plans and reports, or when signing up to the mailing list for the Turing Scheme.

If you are a student, learner or pupil who will be going on a Turing Scheme-funded period of mobility, we will receive and process your personal data which will be submitted by your school, college or university through our Live Reporting Tool prior to your mobility taking place.

We also collect information on the pages our visitors view within the Turing Scheme website, in order to provide you with optimised content and allow you to get the best experience whilst browsing.

Below we have outlined organisations that act as a sub-processor on behalf of British Council and Ecorys UK. These are organisations that hold, store, or process data on behalf of British Council and Ecorys UK and have been audited for GDPR compliance.

Lowaire Digital – website maintenance

Google, Inc – website analytics

Let’s Encrypt – website security

Cloudflare, Inc. – website security

For more information on our use of cookies and how to disable cookies go to our Cookie Policy.

We will use your information in the following ways

The information that you provide when completing an application form or updating the Live Reporting Tool will be used to process your application, to make decisions regarding the allocation of funding, to distribute funding, to monitor and review how funding is used, and to evaluate how the Turing Scheme is delivered. These processes allow us to ensure that public funds are being spent correctly and effectively.

Organisation details, where collected, are used for monitoring and evaluation and statistical purposes. If we need to contact you, we will do so using the contact details you have provided.

Personal data, including names and identification numbers may be shared with the Student Loans Company. Personal data, including contact details for students, learners and the adults accompanying pupils will be shared with a third party who will be conducting the evaluation of the Turing Scheme on behalf of DfE, and will use these contact details to recruit participants for the evaluation study.

The Department for Education or the Foreign, Commonwealth and Development Office may also use your contact details if there is an emergency in the region where you are studying so that they can contact you and provide you with guidance.

If you share your name and email address with us through the turing-scheme.org.uk website, we will use this information to provide you with newsletters and email alerts about the Turing Scheme.

How long we will keep your information

The British Council will keep the personal data you provide through the application form and payment request forms for a period of seven years upon the end of the programme’s lifecycle. This is the term that the British Council applies to all records which it may need for audits or recoveries.

Lawful basis for processing

In order for the British Council and Ecorys UK’s use of your data to be lawful, we need to meet one or more conditions in the data protection legislation. When you apply for funding under the Turing Scheme, the condition that we are relying upon is that under Article 6 (1) (e) of the General Data Protection Regulations (GDPR), the British Council is processing your data in the performance of a task carried out in the public interest.

Ethnicity and special educational needs and disability data, where declared, is processed for the purposes of DfE in accordance with Article 9(2)(g) of the General Data protection Regulation and Data Protection Act 2018 Schedule 1, Part 2, paragraph 8 for the purposes of monitoring equality of opportunity or treatment of groups.

When you sign up to the mailing list for the Turing Scheme, the condition that we are relying upon is that under Article 6 (1)(a) of the General Data Protection Regulations (GDPR), you have given consent for the British Council and Ecorys UK to process your information to send you information about Turing Scheme by email.

Nature of personal data

When you make an application for funding on behalf of your organisation, the categories of your personal data, that we will be using for this service are:

  • Name of the person making application
  • Email address of the person making application
  • Telephone number of the person making application
  • Name of the legal representative for the organisation making the application
  • Email address of the legal representative for the organisation making the application

When you sign up to our mailing list, the categories of your personal data that we will use are:

  • Your first name and last name
  • Your email address

If you are a pupil, learner or student and your school, college or university uses the Live Reporting Tool to provide monthly updates on those participating in a mobility, the categories of your personal data that we will collect are:

  • First name and last name
  • Email address and telephone number, or the email address and telephone number of the person accompanying you if you are under 18
  • Date of birth
  • Pupil, learner or student ID number
  • Home postcode
  • Nationality
  • Ethnicity
  • Gender
  • Level of education
  • Whether you have a special educational need or a disability

Who we share your personal data with

The British Council and Ecorys UK may share all application data and anonymised aggregated information with the DfE. Any decisions on successful grants will be made in collaboration with the DfE.

The British Council and Ecorys UK will share personal data collected through the Live Reporting Tool with the organisation appointed to act as its research partner. The research partner is expected to be appointed by early 2022. DfE or an authorised third party acting on their behalf may link this live reporting data with other datasets, such as the National Pupil Database, the Individual Learner Record, Higher Education Statistical Agency data and the Longitudinal Educational Outcomes data for evaluation purposes.

The British Council and Ecorys UK will also share your name and student identification number with the Student Loans Company.

The British Council and Ecorys UK may also share your contact details with the Department for Education and the Foreign, Commonwealth and Development Office if there is an emergency in the region where you are studying so that they can provide you with guidance.

The British Council and Ecorys UK comply with the General Data Protection Regulations 2016/679 (EU) GDPR). We process and handle personal information according to these regulations. The personal information that you provide on this form will only be used for the processing of your application. The information will be viewed by British Council, Ecorys UK and those who are part of the decision-making process. Your information will not be used/shared beyond the partners listed above for any other purpose without your specific consent. British Council and Ecorys UK reserve the right to publish and share anonymized aggregated information with stakeholders.

The British Council and Ecorys UK collects country of origin for reporting and statistical purposes and to contact you within your own country.

Data protection rights

As outlined above, the British Council complies with data protection law in the UK and laws in other countries that meet internationally accepted standards. You have the right to ask for a copy of the information we hold on you, and the right to ask us to correct any inaccuracies in that information.

In some situations, you have the right to require us to restrict the processing of your personal information. You can require us to restrict processing in the following circumstances:

  1. We are processing your personal data unlawfully and you do not want us to delete the information but restrict it instead.
  2. You are concerned that the information we hold about you is inaccurate. You can ask us to restrict the information until we are able to determine whether the information is accurate or inaccurate.
  3. We no longer need the information for the purposes for which we collected it, but they are needed by you for the establishment, exercise or defence of legal claims.
  4. You have objected to the processing (see below) and we need to decide whether the legitimate interests under which we have to process the information override your fundamental rights.
  5. You think we are processing your personal information unlawfully, but do not want the information deleted.

You have the right to object to our processing your personal information for the following purposes;

  • Processing for the purposes of direct marketing;
  • Processing for the purposes of automated decision making and/or individual profiling.

In certain circumstances you have the right to require that British Council securely deletes or destroys your personal information (the ‘right to be forgotten’).

In certain circumstances you also have the right to data portability, that is the right to request and receive a copy of your information in a structured, commonly-used and machine-readable format, along with the right to ask us to send that information to another organisation.

In order to exercise any of your rights under the Data Protection Act 2018 / GDPR, please contact us at [email protected].

Right to lodge a complaint

If you have concerns about how we have used your personal information, you also have the right to complain to a privacy regulator.

Complaints about how we process your personal information can be considered by the UK data protection regulator, the Information Commissioner’s Office (ICO). The ICO can be contacted using the following details:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
UNITED KINGDOM

Website: ico.org.uk
Email: [email protected]

If you live in a country or territory located in the European Union (EU) or European Economic Area (EEA), and you think that some, or all, of the issues you are concerned about have taken place in your country of residence, you can complain to your national data protection regulator. For contact details of national data protection regulators in the EU and EEA, please refer to the European Data Protection Board website .

For further detailed information on how the British Council process personal information, please refer to the privacy section of their website, BritishCouncil.org/privacy-cookies/data-protection or contact your local British Council office.

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