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Manage your project

If you have applied for Turing Scheme funding and your application has been successful, congratulations. The next step will be to deliver a project that will benefit and enrich your participants using your grant award.

This section of the website is designed to offer guidance and support to beneficiaries on every step of their Turing Scheme journey, from initial planning through to live reporting of your activities and ultimately to measuring their impact. Alongside key resources like the Grant Agreement, handbook or beneficiary logo, you can also find coronavirus (COVID-19) guidance and financial support information.

New resources and materials will be added on an ongoing basis. Direct guidance and support is also available from our helpdesk teams via our contact us webpage.

To find out more about the conditions of your grant, you can download the Grant Agreement and the accompanying Annexes below.

These documents are for reference purposes and all successful applicants will be contacted directly to manage the process of contracting and signature of the agreement. Please note, the Grant Agreement should be read together with the Annexes:

In this section of the website, we have provided promotional materials and resources to help you promote your successful Turing Scheme project. You can download our branding guidance and Turing Scheme logo below.

Brand guidelines and beneficiary logo

The brand guidelines document provides guidance on how to apply the programme’s logo and branding to your online and offline project materials:

The Turing Scheme logo is available in colour and greyscale variations as well as in digital and print formats. You can download them below:

Please note: after clicking the above image files, to download the beneficiary logo please click on the arrow icon in the top right corner of your screen and select the download image option.

Spreading the word and endorsing your Turing Scheme activities in the media will help raise the profile of your organisation, perhaps enhance international ties and highlight the opportunities it brings to your learners, pupils and students. We have produced a branded press release template to help you produce your own press releases. 

If you get media coverage for your Turing Scheme activity, please let us know about it! Tweet us or send us a Facebook message.

For UK government Coronavirus guidance for education or work placements overseas, please see the UK government website which provides information for organisations and participants.

When considering whether you are able to send your participants to a destination Foreign, Commonwealth & Development Office (FCDO) travel advice must be adhered to, as set out in the Turing Scheme Programme Guide. It is the responsibility of the grant beneficiary to assure adherence.

At present, UK foreign travel guidance includes:

1. The latest FCDO travel advice for the destination country.

2. The FCDO also provide general guidance for British people travelling abroad during the COVID-19 pandemic, if they are legally permitted to travel under current COVID-19 restrictions.

For destinations that require hotel quarantine on arrival, we recommend that placements with accompanying adults for safeguarding purposes do not commence, as it will not be possible for these safeguarding duties to be effectively undertaken within the restrictions of a quarantine hotel environment. We recommend these placements are delayed or reorganised. For other placements to countries requiring hotel quarantine, that do not involve accompanying adults, we recommend that projects consider rearranging, given the financial burden this would place on participants.

It is likely that COVID-19 travel restrictions will continue to affect some international mobilities, and therefore will affect planned Turing Scheme projects and participants during the 2021-22 academic year. We want as many placements planned for 2021-22 to be able to go ahead, but to ensure those are safe for the students involved, and in line with UK and the relevant international travel guidance.

Therefore, and to reduce any financial burden on participants, providers should consider, where appropriate, delaying the start of placements until later in 2021-22, and the Turing Scheme will offer flexibility to support this.

In addition, the destination country may set additional restrictions. You must ensure your participants are aware of these and are still able to travel to undertake their placement and comply with all relevant advice and restrictions in their host country.

Financial support for Turing Scheme projects affected by Coronavirus (Covid-19) in the 2021-22 academic year and further guidance on managing the additional costs incurred as a result of Covid-19.

As well as the flexibility provided by the Turing Scheme for placements to be delayed and destinations changed in order to allow activities to go ahead, provided they still deliver the outcomes set out in your successful bids, we are providing additional financial support for projects taking place during the 2021-22 academic year.

We will allow providers to receive Organisational Support (OS) funding if a mobility needs to begin on a virtual basis, provided these placements become physical mobilities when it is possible.

In addition, we will provide extra support for disadvantaged participants who incur additional costs as a result of Covid-19.This extra support we may be able to provide for placements during the 2021-22 academic year includes:

  • hotel quarantine costs for disadvantaged participants on placements lasting 90 days or more when travelling to a host country for their placement
  • hotel quarantine costs for disadvantaged participants on return to the UK when their host country has been red listed during their placement and they were not able to return ahead of the red listing taking effect
  • costs incurred by disadvantaged participants due to Covid-19 testing requirements, both when travelling to their host country and on return to the UK, where necessary
  • allowing the retention of some remaining cost of living grant amounts for disadvantaged participants who have to return home early due to Covid-19 and have incurred necessary and unrecoverable costs

This Covid Contingency Funding is being made available by way of the existing Grant Agreement by the delivery partner making a change of the Funded Activities as permissible under paragraph 3.3. of the Grant Agreement for AY21/22. Access to the funding is made available notwithstanding the provisions of paragraph 4.1 (‘Maximum Sum’).

To access the funding please complete the Covid-19 Contingency Funding form and email it to Turing-Scheme@Capita.com.

The application form must also be supported by:

  • a full and thorough account of the circumstances detailing why extra funding is necessary
  • a detailed cost estimate of each individual funding requirement
  • supporting documentation evidencing any incurred costs (e.g., receipts from hotel quarantine periods or evidence of Covid-19 testing costs)
  • any other appropriate supporting documentation.

All travel under Turing Scheme is required to be in line with FCDO travel guidance.

We are still asking all providers managing Turing Scheme placements to:

  • consider, where appropriate, delaying the start of placements until later in 21-22 academic year for countries where mobilities may not be able to go ahead as planned, either because they are on the UK government’s red list or because of restrictions the host countries governments have placed on travel from the UK (for example hotel quarantine, bans on UK citizens entering the country)
  • encourage all of their participants to get vaccinated ahead of travelling, provided they are eligible, and clearly outline the benefits this will have for the likelihood their placement can go ahead and, in many cases, remove restrictions on their entry to their host country and on return to the UK

Projects with placements requiring accompanying adults

Some placements in schools and FE/VET involve accompanying adults (teachers and lecturers) as a safeguarding measure. Given the placements will not be possible without these accompanying adults, where additional Covid costs (such as costs of Covid tests or hotel quarantine on return to the UK) are necessary, payment of these costs should be provided for from the Organisational Support (OS) funding the provider has received.

For destinations that require hotel quarantine on arrival, we continue to recommend that placements with accompanying adults for safeguarding purposes do not commence, as it will not be possible for these safeguarding duties to be effectively undertaken within the restrictions of a quarantine hotel environment. We recommend these placements are delayed or reorganised.

Travel disruption costs

Travel disruption such as having to cancel travel arrangements at short notice due to COVID-19 should be covered by the provider’s or participant’s insurance. We would expect providers to discuss this with their insurance provider when planning their project and making their travel arrangements and direct their participants to do the same, if appropriate.

For schools in England, there is also the Risk Protection Agreement (RPA) for schools , an alternative to commercial insurance which may save time and money. The RPA provides cover for international travel which includes a range of protections when travel is cancelled or curtailed as a result of changes outside of your control.

We would not expect providers would need to request the coverage of funds committed in such circumstances from the Turing Scheme as they would have adequate insurance. In these circumstances, we would expect the return of the Turing Scheme funding the provider had received and that providers or participants would be reimbursed by their insurer.

This section contains historical information for year 1 of the Turing Scheme (covering the 2021-2022 academic year.)

These documents are for reference purposes and provide guidance on policies and procedures applied to grants made during that period.

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